In these Terms and Conditions, “you” or “your” refers to the team manager or representative applying to register a team for the JOAP U10’s Rising Star Cup (“the Tournament”). “Participant(s)” refers to the children playing in the registered team(s). “We”, “us” or “our” refers to JOAP Football as the tournament organiser.

These Terms and Conditions outline the agreement between JOAP Football and any team registering for the tournament. By submitting a team registration, you agree to the terms stated below. The Privacy Policy forms part of these Terms and Conditions and outlines how we handle your personal data.

1. Booking and Payment

1.1. Upon applying to register a team, you will receive an automated confirmation email acknowledging your application (please check your junk/spam folders). This does not guarantee a place in the tournament.

1.2. A team’s place is only secured once a deposit is paid. Full payment deadlines and methods will be communicated upon acceptance.

1.3. All registrations are subject to acceptance by JOAP. We may apply specific entry criteria based on the tournament format, age group verification, or the number of spaces available.

1.4. If you do not receive a confirmation email within 24 hours of applying, please contact admin@thejoap.com.

2. General Terms

2.1. By applying to register a team, you confirm that:

• You are aged 18 or over.

• All players registered are eligible and fall under the correct age category.

• You understand that JOAP is not liable for injuries, loss, or damages incurred during the tournament.

2.2. You agree to ensure your team and accompanying supporters follow the event code of conduct and respect other teams, referees, and staff.

3. Cancellations and Refunds

3.1. Cancellations must be made in writing via email to admin@thejoap.com

3.2. Full refunds are available for cancellations made at least 7 days prior to the tournament date.

3.3. Cancellations made less than 7 days before the tournament are non-refundable.

3.4. JOAP reserves the right to cancel or reschedule the tournament in case of unforeseen circumstances (e.g. severe weather, low team turnout). In such cases, an alternative date will be offered, or a full refund issued.

3.5. No refunds will be provided if your team fails to attend on the day.

4. Liability and Insurance

4.1. You accept that football is a physical activity and carries a risk of injury. You agree that JOAP, its staff, and representatives are not liable for injuries, accidents, or illnesses occurring during the tournament.

4.2. Team managers are responsible for informing us of any medical conditions or requirements of their players prior to the event.

4.3. All participants must be covered by appropriate personal or team insurance.

4.4. You are responsible for the safety of your team’s belongings. JOAP is not liable for any lost or stolen items.

5. Conduct and Removal from Tournament

5.1. All teams and participants must comply with tournament rules, venue regulations, and all instructions given by staff or referees.

5.2. We prioritise safety and wellbeing. JOAP reserves the right to remove any team or player for:

• Bullying or threatening behaviour

• Dangerous or violent conduct

• Disruption or failure to follow staff instructions

5.3. No refunds will be provided for teams removed from the tournament due to misconduct.

6. Scouting and Media

6.1. Scouts from professional academies (e.g. Wycombe Wanderers, Leicester City) may be present throughout the tournament.

6.2. By participating, you agree to JOAP using player/team images, video footage, and interviews in promotional materials, social media, or advertising, unless you notify us otherwise via email before the tournament.

6.3. Any official photography or filming will be done by DBS-checked personnel only.

6.4. Spectators may take personal photos during designated times. Video recording is not permitted unless explicitly authorised.

7. Safety, Medical and Emergency Procedures

7.1. You must ensure your players are physically fit to take part. If unsure, please contact us before registering.

7.2. JOAP staff may arrange emergency medical treatment and call services if required. You agree to this by registering your team.

8. Venue Responsibilities and Damages

8.1. Team managers are responsible for the conduct of their players and accompanying spectators.

8.2. Any damage to facilities or equipment caused by your team will be charged to you.

8.3. You are responsible for travel arrangements and ensuring players are supervised at all times.

9. Communication

9.1. You agree to receive communications from us primarily via email and WhatsApp. Key tournament updates will also be posted on our Instagram page: @the_joap.

9.2. For urgent queries, please contact: admin@thejoap.com

10. Data Protection

10.1. We do not share your data with third parties without your permission.

10.2. We may use your contact details to share updates about JOAP events, camps, and future tournaments.

10.3. All staff handling personal data are trained in GDPR compliance. We securely store any personal data related to registration.

11. Governing Law

These Terms and Conditions are governed by English law. Any disputes shall be subject to the jurisdiction of the English courts.

Final Notes

All JOAP coaches and staff are DBS checked, and certificates are held securely in our system. By registering a team, you confirm that you have read, understood, and agree to these terms on behalf of your team and the players’ parents or guardians.